JMC vacancy

Recruitment Administrator

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Do you have strong administration skills and looking for a change? Our friendly team here at JMC Aviation are seeking a Recruitment Administrator/Airside Pass Vetting Coordinator to join us in Exeter, near the Airport.

What do we offer:

– Competitive basic salary up to £24k per annum with OTE of up to £27,000 per annum inclusive of a Company Quarterly Bonus Scheme (following successful completion of a Probationary Period)

– Full time hours (8.30am – 5.30pm/9.00am – 6.00pm)

– Modern, air-conditioned office with free on-site parking

– Team BBQs and Staff days that incorporate family and partners

– We have some fantastic company benefits including: Private Healthcare, Life Cover, Income Protection and a Cycle to Work Scheme

The successful candidate will be responsible for providing comprehensive administrative support within the company. The position will also work closely with the Recruitment Team to ensure a high quality of administration and compliancy is maintained throughout.

Main Duties and Responsibilities:

Recruitment Administrator:

– Loading documentation onto recruitment software

– Undertake compliancy searches for all candidates, chasing for outstanding | expired documentation

– Responsible for producing, distributing and uploading contractor contracts

– Sourcing and booking travel (including flights) for staff and contractors

– Deal with telephone calls and emails efficiently and in a polite manner

– Assisting with E-learning administration

– General administrative duties

Airside Pass Vetting Coordinator:

– Check and process airside pass applications in line with the relevant standards

-Collation of 5-year background references from companies/agencies/education establishments and any other person relevant to applicant’s background check and verify their authenticity

– Collation of DBS Checks relevant to their country of residency and countries of work

– Maintain the pass trackers for all company pass applications ensuring all information is kept up to date and accurate

– Manage data and files and ensure all information is kept secure and in accordance with the relevant Data Protection policies

– Undertake compliancy check on all candidates, chasing for outstanding and due to expire documentation

– Review parked, expired, and surrendered passes and take the appropriate action to remain compliant with the relevant airport

– Resolve any issues by liaising with the relevant support teams/airport authorities in a good timely manner when difficulties arise

– Monitor operational deadlines and complete the appropriate follow-up to ensure pass application success

– Develop and maintain good internal and external working relationships

– Deal with telephone calls and emails efficiently and in a polite manner

– General administrative duties as necessary

Person Specification:


– Previous experience working within a busy office environment

– Strong administration and organisational skills

– Excellent communication skills

– The ability to prioritise

– Attention to detail is essential

– Able to work well within a team whilst also using own initiative

– Pleasant telephone manner

– Flexibility within the role

– Experience of using Microsoft Outlook, Microsoft Word, Excel and database systems

– Previous experience of security vetting, undertaking background checks and DBS checks would be desirable


– Educated to GCSE standard or equivalent

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