This position requires working knowledge of aircraft parts purchasing, inventory control, and shipping/receiving operations utilizing MRO systems such as Corridor, EBIS, and others. Must have the proven ability to anticipate and adapt to changing priorities, driving the Parts and Shipping/Receiving Teams and responsibilities to include, but are not limited to procurement, organization/distribution of parts/materials, receiving inspection, processing of cores, management of parts inventory, coordination of inbound and outbound shipments, and oversight of warehouse operations.
Essential duties
- Ensure overall profitability and performance of the parts and shipping/receiving departments.
- Ensure conformity with FAA regulatory requirements (Calibration, certification, shelf life, parts quarantine).
- Responsible for inventory management and control, including core and warranty procedures.
- Oversee and mentor parts and shipping/receiving team.
- Perform initial training of new parts and shipping/receiving personnel and recurrent training as required to ensure all duties and responsibilities are properly carried out.
- Prepare summary reports as to progress, purchase commitments, and miscellaneous recommendations.
- Implementation of internal programs, e.g., communications, training, work simplification, and cost reduction for the parts and shipping/receiving departments.
- Maintain conformity with work rules, regulations, and safety procedures.
- Assist with sourcing parts requested by technicians and customers (internal & external).
- Assist with searching OEM’s and independent part sources for certified and traceable products.
- Establish/maintain relationships with vendors to ensure that we obtain the best pricing and highest quality service.
- Monitor outside services to ensure on-time delivery.
- Perform receiving inspection of parts and materials to ensure conformity with FAA regulations and customer requirements, ensuring that no unapproved parts go undetected.
- Creation, tracking, and receipt of purchase orders placed with vendors.
- Coordinate shipping on outside work requests
- Oversee all inbound and outbound shipments, ensuring accurate documentation, proper packaging, and timely delivery.
- Manage and maintain the shipping/receiving area to ensure organization, cleanliness, and compliance with safety standards.
- Verify all incoming shipments against purchase orders and packing slips, resolving any discrepancies with vendors.
- Coordinate with freight carriers and logistics providers to ensure cost-effective and timely shipping solutions.
- Ensure proper labeling, handling, and storage of all hazardous materials in accordance with applicable regulations.
- Work within the repair station manual guidelines to maintain certified and traceable parts.
- Coordinate part status with requesting technician/customer.
- Process and maintain all records pertaining to each requisition.
- Research and maintain stock requirements.
- Perform periodic review of all calibrated precision test equipment used by the repair station and mechanics that have their own precision equipment.
- Perform receiving inspection of all calibrated precision test equipment upon completion of calibration and notify the Chief Inspector of any discrepancies.
- Process core returns to vendors.
- Perform regular inventory, cycle counts and maintain min/max requirements.
- Ensure accurate assignment and proper billing of parts to work orders.
- Any other job-related duties as assigned by the GM/Accountable Manager.
qualifications (experience & education)
- High school diploma or GED
- Bachelor’s degree preferred
- Must possess excellent written and verbal communications skills in the English language
- Must have at least 3+ years of relevant experience in procurement and/or shipping/receiving, preferably in an MRO or aviation environment
- Familiarity with Corridor software
- Ability to manage high stress situations, and effectively change priorities
- Excellent time management and organization skills and ability to multi-task and prioritize work
- Must be proficient in the operation of standard office equipment and Microsoft Office applications (Word, Excel, and Outlook)
Driver’s License with no major infractions required
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